How It Works


The Vortex 360 Approach

Every Vortex 360 Virtual Assistant services pricing plan comes with its own dedicated Vortex 360 Project and Regional Manager included to oversee your tasks.

Every Vortex 360 Virtual Assistant services pricing plan comes with its own dedicated Vortex 360 Project and Regional Manager included to oversee your tasks. Once a pricing plan has been selected, you can delegate your tasks direct to your assigned Virtual Assistant using the Vortex 360 Basecamp online system, email or any other method you prefer, or you can delegate your tasks and requirements direct to your Vortex 360 Project Manager for quick assignment to an available and skilled Virtual Assistant. If you have the same reoccurring tasks, you can have a dedicated Virtual Assistant to delegate tasks to directly. And that’s not all! Vortex 360 is also proud to offer our customers support 24/7 GMT from our London office.

Getting Started

Getting started with Vortex 360 is quick and easy.

Getting started with Vortex 360 is quick and easy. We offer a Welcome call to all our new sign ups, where we show you around Basecamp and help you upload your first task before introducing you to your Virtual Assistant. We will send you an email asking you to set up a suitable time for one of our on-boarding specialists to call you.

SIGN UP

Select a plan from our Plans & Pricing Page here and sign up to begin. Feel free to ask questions?

VA ASSIGNED

Within 1 hour, we’ll reach out to learn more about your needs and assign your virtual assistant.

SEND TASKS

Send your virtual assistant detailed instructions of your tasks in addition to deadlines and expectations.

EXECUTION

Your dedicated virtual assistant will complete your tasks while sending you regular updates and reports.

Assigning Tasks

We use Basecamp, a very simple and effective task management system.

We use Basecamp, a very simple and effective task management system. A Basecamp is a private, secure space online where people working together can organize and discuss everything they need to get a project done. See it, track it, discuss it, act on it. Tasks, discussions, deadlines, and files – everything’s predictably organized in Basecamp.

Basecamp and the Unique Mix of Six

We’ve been studying highly productive groups for 16 years.

We’ve discovered there are six core things every group needs to do their best work together. Basecamp is the only product specifically designed around this bundle of six tools and methods. And they are…

Message boards and comment threads.

Basecamp’s threads keep discussions on-topic and in-context so the whole story stays together in a way that’s easy to follow and reference for the record later. You can comment directly on anything in Basecamp. Comments are designed in a way that your Virtual Assistant can respond over time as their busy schedules permit.

Real-time chat/pings

Basecamp’s real-time Campfire chats and Pings let you hash something out quickly, show work and get fast feedback, or just ask a question out loud when you don’t know who to ask.

Automatic check-ins

Basecamp’s automatic check-ins surface what’s on people’s minds, what they’ve been working on, and what they plan on doing next. And it happens automatically on a recurring daily/weekly schedule so you don’t have to personally nag anyone for answers..

To-do lists

Basecamp’s to-do lists let you organize and divvy up work to be done. To-do lists let you break down big chunks of work into easily digestible small lists that are simpler to attack, track, and complete.

Docs & file storage

Basecamp’s docs & files section lets you visually organize PDFs, Google Docs, images, or other files into folders so your Virtual Assistant can find what they need on their own without having to ask.

A centralized schedule

Basecamp’s schedule keeps track of all major milestones, deadlines, upcoming events, and to-dos with due dates. Dates are clearly posted so your Virtual Assistant can find out what’s due  when. You can add Basecamp’s schedule to your Google, iCal, or Outlook calendar.

Productivity through Innovation

Applications and innovation mean that you’ll barely notice that Vortex 360 Virtual Assistants aren’t there right next to you. The tasks will be done on time and how you like them. Better still – you only ever pay for the hours we actually work. No need to worry about break times, superannuation, income tax or anything else!

Consider the space to do more, to explore, to relax and to spend quality time with family knowing that a Vortex 360 professional Virtual Assistant has you covered.

DEDICATED ASSISTANT

Work with the same assistant every time. Add more assistants for free!

TOTAL CONTROL

Easily stay in control of how long your tasks take.

100% CONFIDENTIAL

Your information is protected by your rock-solid confidentiality agreement.

SAME DAY SERVICE

We strive to complete most tasks the very same day and often faster.

WORK YOUR WAY

Work with your assistant via email, web, text, phone or app

QUALITY GUARANTEE

If you are not 100% happy with our work we’ll give your money back.

Try a Virtual Assistant Today - For FREE

For a limited time only we’ll match you to a Virtual Assistant and do your first task for FREE. Its a great way to find out how a Virtual Assistant could help you feel better about your to-do list.

No obligation to continue. No credit card required.

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